Free Tool

Claim Document Checklist

Track every document, photo, and report your carrier needs. Download a PDF or email the checklist straight to your carrier's claims department — with your claim number auto-set as the subject line.

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Claim details

DateInsured (your name) *

Insurance Company *Insurance Claims Email *

Policy #Claim # *

Date of LossType of Loss

Loss Location

Additional notes to the carrier

Emailing opens your default mail app with the checklist body and subject "Claim Documentation — Claim #…". Attach the downloaded PDF and any supporting files before sending.

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CLAIM DOCUMENT CHECKLIST

Date: 1970-01-01
To: ______________ — Claims Department
Re: Documentation submitted for Claim #______________

Insured: ______________
Policy #: ______________
Claim #: ______________
Date of Loss: ______________
Type of Loss: ______________
Loss Location: ______________

Please find below the itemized documentation being provided in support of the above-referenced claim. Items marked [x] are enclosed or previously submitted. Items marked [ ] are outstanding and will be provided upon receipt.

POLICY & COVERAGE
  [ ] Declarations page (current policy period)
  [ ] Complete policy (forms, endorsements, exclusions)
  [ ] Prior policy periods (if damage predates renewal)
  [ ] Premium payment history / proof of payment

CLAIM CORRESPONDENCE
  [ ] First Notice of Loss (FNOL) confirmation
  [ ] All letters/emails from the carrier & adjuster
  [ ] Reservation of Rights letter (if issued)
  [ ] Denial or partial denial letter
  [ ] Carrier's estimate / Xactimate / scope of loss
  [ ] ACV / RCV payment ledger and check copies

DAMAGE DOCUMENTATION
  [ ] Exterior photos (roof, elevations, wide + close-up)
  [ ] Interior photos (room-by-room, ceilings, walls, floors)
  [ ] Contents photos (personal property, appliances, electronics)
  [ ] Walk-through video of the loss location
  [ ] Aerial / drone imagery of the roof (if available)
  [ ] Moisture / thermal / IR readings

THIRD-PARTY REPORTS
  [ ] Certified weather report (hail, wind, storm date)
  [ ] Engineer / structural report
  [ ] Licensed roofer / contractor inspection report
  [ ] Plumber leak-detection / mitigation report
  [ ] IEP / mold hygienist report (if applicable)
  [ ] Fire / police / incident report (if applicable)

REPAIRS, ESTIMATES & RECEIPTS
  [ ] Independent contractor estimate (line-item)
  [ ] Emergency mitigation / tarping / water extraction invoices
  [ ] Receipts for out-of-pocket repairs & materials
  [ ] ALE / Loss of Use receipts (lodging, meals, mileage)
  [ ] Contents inventory (item, age, replacement cost)

OWNERSHIP & IDENTITY
  [ ] Government-issued photo ID of the insured
  [ ] Deed / mortgage statement (proof of ownership)
  [ ] Lease agreement (if renter/landlord claim)
  [ ] Signed Sworn Proof of Loss (if requested)

Additional notes:
(none)

Sincerely,
The Insured